Privacy Notice: Data protection for all countries other than the EEA
The information below is important; be sure to read it before you move forward.
1. For what purposes will your Information be used?
The information you submit and/or provide as an Employee and/or prospect ("Employee") in your application or otherwise provide to EMFI, whether verbally or in writing, and throughout or in connection with the recruitment process or afterwards, including during initial exploratory conversations, assessments and interviews ("Information") will be hosted and stored on behalf of EMFI by EMFI branches, subsidiaries, or affiliated companies (collectively, "EMFI"), and/or various third party suppliers based around the world.
Except with your express consent or otherwise permitted by applicable law, the Information will only be used or otherwise processed for the following purposes: (i) recruitment; (ii) marketing purposes related to recruitment, (iii) legal; (iv) regulatory; (v) data retention; (vi) statistical (diversity reporting, trend analysis, metrics reporting); and (vii) personnel administration and management purposes; ("Purposes").
You understand that in some locations, the Information you submit may not be subject to the same legal protection as is mandated in your home country and that the laws regarding privacy, data protection, and confidentiality of personal information may not be accorded the same protection as in your home country. EMFI will, however, treat your Information in accordance with this Privacy Notice anywhere in the world that it is received.
For the avoidance of doubt, EMFI processes Information as permitted by applicable law and may rely on any lawful grounds other than consent where the law permits it. Such lawful grounds may include but are not limited to processing of personal information to comply with a legal obligation, contractual necessity and/or legitimate interests.
2. Who are the people who have access to or will process your Information?
EMFI operates through branches, subsidiaries and business groups around the world and your Information may be accessed by or shared with and retained by any of these EMFI branches, subsidiaries, or affiliated companies for the Purposes (see above). The controller of your Information (data controller) is the affiliate of EMFI to which you have submitted and/or provided the Information.
EMFI may also release the Information to a recruiting agency or other third party service provider which may be located outside of your home country to perform functions on EMFI\'s behalf for or in support of EMFI\'s processing of the Information within the Purposes (such as contacting you by phone or sending you e-mail, coordinating or organizing meetings with you or providing IT support). The third-party service providers performing functions on behalf of EMFI have to meet high security standards to protect your Information and will treat it confidentially and in accordance with this Privacy Notice. EMFI may also release the Information to other third parties pursuant to a court order, directives or orders of states authorities or as required by law.
If you were referred to EMFI by an EMFI employee ("Referring Employee"), the Referring Employee will receive high-level information related to the status of your application (such as "Application under review", "Interviews/Assessment in progress", "No longer in process" or "Offer accepted"). The Referring Employee may be located outside of your home country in any of the EMFI branches, subsidiaries, or affiliated companies. Other than high-level information about the status of your application, EMFI will not share the Information that you submit in your application or otherwise provide to EMFI with the Referring Employee.
3. What information do we expect from you?
You confirm that all the Information you submit, including in the application, will be true, accurate, complete and not misleading. You understand that any false or misleading statements or omissions made by you during the application process and any assessments and interviews, may be sufficient cause to justify the rejection of your application or, if you have already become an employee, the immediate termination of your employment, subject to due process.
4. What can you do if you have difficulties in applying online?
EMFI encourages you to apply online. Should you, however, have difficulties in applying online or there are circumstances that mean you are unable to apply online, please contact us by e-mail or letter at the address of the EMFI office in the relevant country to discuss alternative ways you can apply.
5. Why and how do we retain your Information?
The Information submitted to us may be retained for the Purposes described by EMFI or by a third party on behalf of EMFI in accordance with this Privacy Notice.
In the event that you are invited to attend a testing session or interview and assessment day, all assessment data will be retained by EMFI or a third-party service provider on behalf of EMFI in accordance with this Privacy Notice.
We may at a later stage in the recruitment process carry out a verification of Information you have provided, including that provided in your application. You agree that such verification processes may be carried out by EMFI or a third-party service provider on behalf of EMFI in accordance with this Privacy Notice. If your application is successful, you agree that we may also use your Information for personnel administration (including, but not limited to, requesting that you complete recruitment related surveys) and management purposes.
In the event that exploratory conversations do not continue or your application is unsuccessful, the Information you submit may be referred to in the event that you make a later application and we may attempt to contact you via the e-mail address or the telephone number you provide in the event that a subsequent vacancy becomes available for which you may be suitable.
If you have applied for a role, your application is only an application for that specific position. If you are interested in other positions at EMFI, please apply separately for these openings as EMFI will not necessarily automatically consider you for other openings.
6. What data about you do we store and process?
EMFI may check the data of an Employee for risk and compliance reasons (e.g. to comply with anti-money laundering requirements). To this effect, EMFI will perform a name check in a central database, where data from publicly available sources is provided primarily by third party service providers. Such public data supplied by external providers may also contain data on a person\'s racial and ethnic origin, political opinions, religious or philosophical convictions, and union membership. EMFI uses only data which is related to the hiring and execution of the employment and/or which is necessary to do the required checks on money laundering, criminal activities, corruption, terrorist financing and similar compliance aspects. The checks are performed by specially authorized EMFI staff or specialist third party background check providers selected by EMFI. The data and results are only used for the aforementioned purposes.
7. How can I access, change or remove my Information?
Your Information may be retained and accessible in the system for the purposes mentioned for up to 36 months from the date your profile is created or was last modified, whichever is later. After this period, it will be destroyed, except that an Employee\'s data for positions in certain jurisdictions may be retained for a longer period of time.
If you do not agree to EMFI retaining your Information, please contact us using the information provided online.
If we deem it appropriate or necessary, we reserve the right to, without notifying you, delete or remove from our systems the Information you submitted to us, at any time.
In some circumstances you may have the right to object to our processing of your data (and any other rights granted) under applicable data protection and/or privacy laws. If you wish to exercise any of these rights, please contact us using the information provided online.
You may also change the Information you have submitted directly in the system through your secured online account.
8. What is to be considered when Information is transmitted over the Internet?
The application form, all Information contained in it and any information you provide to us during or after the application process will be transmitted over the Internet, which is openly accessible to all. As such, you acknowledge that such means of transmission is not secure and the data in question may be transmitted across national boundaries without restriction, irrespective of the location of the sender and recipient. Neither EMFI nor any of our third-party service providers accept any liability whatsoever (whether for injury, loss or damage or howsoever incurred) to Employees as a result of transmission of their personal data (including any errors, delays or failure in transmission) via the Internet.
This Privacy Notice may be subject to amendments. Any future changes or additions to the processing of personal data as described in this notice affecting you can be viewed on the EMFI website at https://www.emfi.uk/english/privacy-policy